Rules of Order

Original Pursuits Society By-Laws and Rules of Order

Article I: Definitions

Section A: An Organization is either the World Council, the organization as a whole, or a Local Chapter.

Section B: Meetings or gatherings are instances where more than five members, or less if not applicable, of an Organization gather to discuss proceedings pertaining to matter of the Organization overall.

Section B.1: The Ambassador of the Local Chapter must be present for any proceeding to be official and counts towards the requirements of five members.

Section B.2: Both the Head of Membership Affairs and the Head of Proceedings must be present for any proceeding of the World Council to be official and count towards the requirements of five members.

Section C: A Motion is a direction given to an issue that must pass either officer vote, or member vote, at the discretion of the Head of Proceedings.

Section D: A Position is any title given to an individual that endows them with the ability to originate and declare official proceedings matters.

Section E: A Procedure is any process executed by an organization to either inform or reach a decision/conclusion.

Section F: A Committee is an appointed (by officer vote) group of individuals focused on a single issue or occurrence.  This group is given the authority to originate pertinent information, or make decisions as deemed necessary by the original Motion for the creation of the committee.

Section G: A Second is an affirmation by a member that puts a Motion into motion.  Seconds are required for Motions.

Section H: The Minutes or Proceedings of a previous meeting include the following information:

Section H.1: Date and place of meeting.

Section H.2: Names of members, officers, and visitors present.

Section H.3: All reports and what was done about them.

Section H.4: All Motions, with the name of the member who made them, and whether the motion was carried or lost.

Article II: Order of Proceedings

Section A: Meeting Agenda

Section A.1: Call to Order

Section A.1.a: Meetings are officially started when the appropriate Position (Head of Proceedings) executes a Call to Order.

Section A.2: Roll Call

Section A.2.a: Roll Call is executed as a way to record which members have attended a meeting.  This can be accomplished with a ‘guestbook’ or passed registration.

Section A.3: Previous Meeting Information

Section A.3.a: An appropriate Position (Secretary) recounts the proceedings and decisions of the previous Meeting of the same group.

Section A.4: Financial Report

Section A.4.a: An appropriate Position (Treasurer, Chief Financial Officer) reports the current financial concerns and information involved with the Meeting.  The report is pertinent to the Meeting in general, not to other meetings.

Section A.5: Correspondence

Section A.5.a: An appropriate Position (Secretary, Head of Proceedings, Reporter) reports any events coming up, any items from a newsletter, and any communications with other groups or institutions.

Section A.6: Committee Reports

Section A.6.a: Any Committees formed by the Organization report their findings/proceedings here.  Extension of the Committee is formed by majority vote (See Constitution Article IV Section A.1.b) by members or officers at the Head of Proceeding’s discretion.

Section A.7: Representative or Project Reports

Section A.7.a: Any Representative or Project Leader may make a presentation regarding a relevant aspect of the Organization and Organization implementation.  These presentations must be approved by an appropriate position (Head of Proceedings, Project Manager).

Section A.8: Unfinished Business

Section A.8.a: All business tabled by a Motion at the previous meeting is now discussed and executed.

Section A.9: New Business

Section A.9.a: All members, representatives, and officers may introduce new business, discuss, and motion for a vote (See Constitution Article IV Section A.12.b) in an order overseen by the appropriate Position (Head of Proceedings).

Section A.10: Adjournment

Section A.10.a: The same Position that called the meeting to order (Section A.1.a) now calls for an official adjournment, to be voted on by members or officers at the Positions discretion.  This adjournment closes all official meeting discussions.

Section A.10.b: The meeting, after the Adjournment is usually followed, and/or preceded, by a recreational event and refreshments.

Article III: Legislative Procedure

Section A: Making and Voting on Motions

Section A.1: A member who wants the organization to vote on something makes a Motion.  That member waits to be recognized by an appropriate Position (Head of Proceedings) and then states the Motion.

Section A.2: An additional member Seconds the motion, meaning the issue is appropriately supported to be considered by the organization.  If there is no Second the motion is dropped.

Section A.3: The appropriate Position (Head of Proceedings) asks for discussion of the members.  Attendees speak one at a time as recognized by the same Position.

Section A.3.a: If discussion is prolonged an additional motion may be made in order to end the discussion and “call for the question.”

Section A.4: The question is considered, meaning the appropriate Position (Head of Proceedings) “calls the question” at the end of discussion.  The motion is re-stated by the Position.

Section A.5: A vote, as governed by the Constitution, of members is made.  If a majority as defined is reached, the motion is carried and executed.

Section A.5.a: There are multiple ways to vote as determined by the appropriate Position *Head of Proceedings):

Section A.5.a.1: Standing Vote

Section A.5.a.1.a: All members stand or raise their hands so their votes can be counted.

Section A.5.a.2: Ballot

Section A.5.a.2.a: All members write out their decision on a slip of paper to be tallied.

Article IV: Privileges and Responsibilities

Section A: Members enjoy the following privileges:

Section A.1: To attend meetings

Section A.2: To make motions and enter into debate

Section A.3: To vote

Section A.5: To nominate when appropriate

Section A.6: To insist on the enforcement of the rules of the Organization

Section A.7: To review the official records of the Organization

Section B: Members have the following responsibilities:

Section B.1: To promote the purpose of the Organization and act as an appropriate, unofficial, representative to non-members (the public) at all times.

Section B.2: To comply and uphold the Organization’s Constitution, By-Laws, and Rules of Order

Section B.3: To attend meetings regularly and punctually

Section B.4: To give one’s undivided attention to the business as well as to the program of the meeting.  This is important, recreation comes before or after, not during.

Section B.5: To speak up during meetings with helpful input and to avoid frivolous matters.

Section B.6: To willingly and carefully perform any duty assigned in the Orgnization.